Programme

2018 Programme

The majority of presentations at the Forum are delivered by experienced ethics and compliance practitioners. Breakout sessions on a range of topics are held each day, which take the form of a facilitated discussion. Forum participants are free to choose which session they would like to attend. Details of 2018 Breakout sessions are below. Timings of these will be confirmed closer to the Forum start date.

Please note that this programme is subject to change

Wednesday 31 January 2018

18:30-20:00
The Forum will commence with an informal get together for those who arrive on the Wednesday evening.  This is an opportunity to meet the organisers and other delegates in an informal setting.

Thursday 01 February 2018

08:15-09:00
Registration
09:00-09:15
Welcome and Introductions
Members of the organising bodies, CEA, EBEN, ECI and IBE
09:15-10:30
Plenary Session 1
Reflections from a Chairman
10:30-10:50
Refreshment Break
10:50-12:05
Concurrent Breakout Sessions (SEE LIST BELOW – subject to change)
12:05-13:35
Lunch
13:35-14:50
Concurrent Breakout Sessions (SEE LIST BELOW – subject to change)
14:50-15:10
Refreshment Break
15:10-16:25
Speed Sharing
Meet your fellow attendees and learn more about how they keep their programme fresh and their careers moving forward.
18:15 – 18:30
Meet in Hotel Lobby
19:15 – 22:00
Reception and Dinner
22:00
Return to the Hotel

Friday 02 February 2018

08:30-09:00
Welcome, coffee
09:00-10:15
Plenary Session 2
Performance Management in the Context of Ethics and Compliance
Gabe Shawn Varges, Senior Partner – HCM International
Incentivising ethical conduct is connected to performance management, which includes compensation systems and their relationship to organisational success, governance, culture, and compliance. This session will define the broader territory with an international perspective that informs how to structure incentives that drive ethics outcomes.
10:15-10:45
Refreshment Break
10:45-12:00
Concurrent breakout sessions (SEE LIST BELOW – subject to change)
12:00-13:15
Lunch
13:15-14:30
Plenary Session 3
Ethics and Compliance: two sides of the same coin?
Panel Discussion
Some of us are CECOs, some are “just” Ethics, some are “just” compliance. Is it better to have it all or to share space? Others believe that Compliance is for “Legal” and Ethics for “HR”? How can we work together? What if acting ethically means breaking the law? What if being compliant means not being ethical? 
14:30-14:50
Looking Ahead
Recent Lessons and New Challenges
To wrap up, a panel of experienced ethics practitioners will share their highlights and “takeaways” from this year’s forum. Key topics and challenges that are likely to dominate E&C in the coming year will be presented.
14:50-15:00
Forum Closing

A summary report of the conference will be circulated to all participants.

Breakout Session Summary

(subject to change)

Look: we are in this to make a profit, so get on with it!

How do you “Speak-Up” about your boss or colleagues?

A significant proportion of ‘speak up’ calls concern the ‘boss’. What guidance can we give to employees about raising these sorts of issues, either for themselves, or on behalf of fellow employees? This session will share experiences related to this sensitive of this issue.

Does ethical performance have to be on EVERY agenda?

Most of us have Tone at the Top, but is there an Echo at the Bottom? How can we translate messages from management into action at the middle management level? How can we monitor and assess what is being done throughout the organisation, vertically and horizontally? What is being measured, short-term success or continuous improvement? Is quantitative or qualitative data more important? These and other questions related to this topic will be discussed at this session.

What on earth can we do to grab their attention?

The appointment of an ethics officer is seen by some to be a sufficient way to minimise reputation risk; however, any ethics and compliance professional knows that it is just the beginning. How can the ethics and compliance function be enhanced and empowered in such an organisation? Experience of dealing with this problem will be explored in this session.

How can we ensure that our Ethics Ambassadors are really useful?

Having ethics ambassadors throughout a company can support the integration of values-based decision making and ethical conduct. How can we help the ambassadors to be effective and impactful? The experience of ethics officers on this topic will be shared in this session.

Are your manager’s ready to handle an employee report of ethical misconduct?

Raising an ethical concern can be intimidating. What strategies can an employee use to ensure that their manager will treat the report seriously? How can we train managers to receive the employee report without indentifying the person as an ‘awkward customer’? This session will share experiences of this type of issue.

Turn on or Turn off? How can the techie revolution help with communication, use and understanding of our ethical standards?

Communicating and applying an organisation’s ethical standards and explaining how they apply throughout all business relationships, is a constant challenge. Modern technology allows us to make information more readily available to employees; including the code of ethics, company policies and access to real-time guidance. This session will consider how companies might be able to do this with the aid of technology.

Employee engagement in ethics at the entry and line Level. What works?

Telling employees about our ethical standards is one thing. But using visual, interactive discussion and group games etc. is proving effective especially among those in lower pay grades. This session will share what is being used and what works well.

Risks of cyber communication: what is the role of E&C?

The rapid development of cyber technology and the speed and extent that detailed information can be shared around the world is amazing and good for business. However, such functionality is not without some ethical snares. How can the ethics and compliance function provide guidance to employees in order to minimise risks? How can we anticipate the challenges ahead? This session will explore these questions.

How do we ensure that we are protecting employee privacy?

Information about individuals and organisations is easily collected and often readily available, supplying a vast array of applications to enhance organisational performance and buisness. Is such data being used responsibly? What are the ethical limitations on collection, storage and use of this data? What is the 2018 European Data Protection Act all about? This session will assess the issues and the way organisations are approaching them.

Hospitality or bribe? Helping an employee to decide

When does a gift or hospitality become a form of bribery? What is the best guidance we can offer our employees on this topic? Does the advice differ around the world? These are some of the questions which will be discussed in this session.

Is it really possible to vet your supply chain?

Organisations are becoming more aware of the risk of being blamed for doing business with an organisation who has little regard to (say) the health and safety of their employees. How can you know if a prospective supplier has high ethical standards and they are applied? What is effective ethical due diligence? These and similar matters will be explored in this session.

What are cost effective strategies for assessment and containing the risks around apparent conflicts of interest?

It is common organisational policy to require the declaration of ‘conflicts of interest’. But that practice alone does not avoid biased decisions being made by those conflicted. What procedures need to be in place to avoid both the direct and indirect consequences of this type of situation? This topic will be explored in this session.

Is it ethical to enforce your global ethics standards irrespective of the local way of living?

Many employees feel strong about their cultural identity: ethically we should respect this. Hence sometimes flat prohibitions on gifts etc., can hurt local culture. Come and share your real-life examples like: salesman gifting a customer representative on Woman’s Day, red envelopes on the Chinese new year… And the other way round too: feeling like attending a bull/dog/roaster fight upon invitation by native colleagues. In Rome do as the Romans…

Revisiting values in an established company: a cultural transformation, rolling out new global values

Led by Ronald van Tongeren, Partner – PwC
PwC, one of the big 4 global professional services firms has developed new values to deliver on their Purpose and Vision 2020. Ronald van Tongeren, Business conduct leader for the Dutch practice will describe the process of determining their new values and behaviours, the survey performed amongst all PwC employees worldwide, the considerations and the decision making process that resulted in the roll-out of the new values.