Breakout Session Summary

(subject to change)

Protecting reputation: what in practice, comprises an effective E&C risk assessment?

Led by Laura M R Hague Group Safety Manager – Mott MacDonald
This session will look at factors affecting whether a risk assessment process is effective, from the importance of organisational values, leadership and culture, through to the specifics of the risk assessment itself and the implementation of risk treatment plans. We shall consider how the ethics community can learn from other sectors with well-established risk management processes and will discuss where organisations are currently, in establishing effective risk management/assessment strategies.

The role of E&C in helping to rebuild trust

Led by Jo Gerloch, Ethics & Compliance Advisor – BP
The Deepwater Horizon accident occurred on 20 April 2010. It took 11 lives, injured many others and has had a fundamental impact on BP. During this session Jo will cover BP’s E&C journey since, including relaunching the values, strengthening the ethics and compliance programme and engaging effectively with an external Ethics Monitor.

Ethical considerations around the use of Artificial Intelligence

Led by Geneviève Fieux Castagnet, Ethicist – SNCF and Damien Goy, Chief Ethics & Compliance Officer – Geodis
Human brains may lack ethics sometimes, we are told. Is it possible that AI will not? We know of racist bias of some AI projects which resulted in them being stopped. In this unscripted R&D territory where laws do not exist yet, what do companies do to make sure they don’t play Frankenstein and develop “monsters”? Is it possible to inject “ethics cells” in algorithms? Come and learn from French railroad companies which are currently working on these supra-tech questions.

Personal ethics vs organisational ethics: what’s the difference?

Led by Pascal Cescon, Chief Ethics Officer – Bank of France
In a world where the line blurs between the professional and personal worlds, can employees leave their personal ethics at the gate and should companies ask them to? Are employees safe to believe that as long as they respect organisational ethics while at work, they should be free to follow their own ethics in personal settings? Are personal and organisational ethics complementary or competing? Can they blend into some common values? And what, if they do not, like when the native culture of the employee is different from the national culture of the company?

Coping with issues that arise between E&C and HR departments

Led by Olivia Graham, Ethics Advisor – International Monetary Fund
E&C Offices within the multilateral and international organisation community are challenged daily, as are all employers and government agencies, with achieving tangible results and meaningful progress with often dwindling resources. Let’s examine the effectiveness (or ineffectiveness) of the working relationships between the E&C Office and Human Resources. This session will engage the participants in a lively discussion designed to share systems and solutions from our own experiences that have proven effective with a minimum of investment, so that these practices may be considered for adoption across other organisations.

Effective E&C surveys

Led by Julie Gershman, Corporate Chief Ethics Officer – Prudential
Surveys are a cost-effective and efficient way to gain insights from your workforce. Findings from a survey can help an organisation target resources to specific challenge areas versus blanket solutions. But what are the elements of a good E&C survey? How do you ensure that the data you gather will have reliable information? What are the survey resources being employed by companies?

Managing the ethical values of our supply chain

Led by Roz Bliss Manager, Global Integrity – Northrop Grumman Corporation and Marcel Obeid, Ethical Committee – IKEA
Protecting a company’s reputation goes beyond its own operations. A values breach or vulnerability within the supply chain can be equally damaging. How can a company ensure that the many organisations in the supply chain are operating not just within the law, but with integrity?

Tone from the middle: how do we keep it in tune?

Led by Cédric Dubar, Chief Compliance & Ethics Officer – Volvo Cars
A company’s culture is reflected in the values and commitments that are spread throughout the organisation. In order to embed these and spread ethical expectations throughout, tone from the top is not sufficient. How can you help senior management cascade the message down? How do you inspire middle management so that employees become engaged ethically? What are the measurement indicators of the echo from the bottom?

Communicating ethical standards within organisations: what works best?

Led by Steve Kerry, Engagement, Training and Programme Manager, Ethics & Compliance Team – Rolls-Royce plc
Rolls-Royce has recently relaunched their Code of Conduct positioning their values front and centre. Steve will share insights from the journey, communications techniques Rolls-Royce used and share what worked best! Has your company engaged in a similar or different project? What communication techniques have worked in your organisation? Come along and be part of the discussion!

How can the E&C Officer make sure the “Ethics Voice” is heard in the business decision making?

Led by Hazel Spriggs, Chief Compliance Officer – C & J Clarks
An issue that is often raised is how we make sure that ethical considerations are introduced into all levels of decision making in the organisation? This session will provide a means to share experiences of the way that this can be ensured and explore the problems that it raises (as well as their solution!)

Ensuring anonymity and non-retaliation of those who raise issues

Led by Celine Garcia, Administrateur Indépendance et Ethique – DQR – Deloitte and Carol Lambert, Partner Ethics Conflicts and Governance Leader 
Most of us have a whistleblowing line coupled with a speak up policy. Few of us have a nonretaliation process in place though. With the new anti-bribery and corruption law adopted in France, it’s now a criminal offence to breach confidentiality and retaliated employees can ask for restatement. How does this local high standard work in a worldwide company? Come and share with Deloitte who internally experienced the challenge of different, if not conflicting, whistleblower protection laws.

Exploring and resolving the different types of conflict of interest

Led by Natacha Lesellier, Ethics Programme Director – L’Oréal
Conflicts of interests are at heart of most E&C dilemmas: corruption, fraud or simply not respecting the Code of Ethics to ensure one’s year-end bonus. And managing conflicts of interests is in itself an ethical dilemma: how to ensure a culture of integrity while respecting employees’ right to privacy. Come and learn about how different companies are addressing this issue in different jurisdictions and cultural environments.

E&C programme accountability – where does the “buck” stop?

Led by Ellen Martin, Vice President, Ethics and Business Conduct and Ruth M.S. Vetter, Director, Ethics and Business Conduct – The Boeing Company
Ethical behaviour is the responsibility of everyone in an organisation—but who is ultimately accountable? Can an E&C programme ever be effective without accountability? How can we best equip team members to track, measure and ensure success? Join Boeing’s E&C leaders as they explore these questions and discuss engagement ideas, challenges and best practices.

How do we know our E&C programmes are of genuine use?

Led by Henri Van Elewyck, Group Vice President Ethics, HR Research and Progress – Sodexo
A growing number of organisations have had E&C policies and programmes for several years. A question that senior management are asking E&C Officers is “What evidence have you that our E&C programmes are really useful and whether the time and money spent on them makes a measurable difference?” This breakout session will be an opportunity to share how to respond (or could respond) to this type of question.

What are the necessary qualities and skills of an effective “Ethics Ambassador”?

Led by Emma Sharma, Chief Administrative & Compliance Officer – Valiant Integrated Services
An E&C Officer needs additional resources to embed key components of the programme throughout their organisation. Supplementing the core team with an army of Ethics Ambassadors can be an effective solution. However, finding colleagues who truly have time to give the role the attention it needs while also possessing the appropriate skills, personality and passion is no mean feat. Join us to discuss how to succeed, and some of the pitfalls, in the never-ending search for the elusive ambassador.

Millennials and the E&C opportunities

Led by Thierry Cunzi, Corporate Counsel Europe and Donna Davis Director, MS Ethics & Compliance – Northrop Grumman Corporation
Millennials – those born between 1983 and 2004 – have been much-maligned as a challenging group to engage in the workplace. Generational differences in perspective can create tensions. But what opportunities do these employees bring to ethics and how can this benefit other employees? Northrop Grumman will share their challenge in integrating different age groups and celebrate the benefits it has brought to their E&C programme.